ABOUT FAIR HARBOR
Summer is more than a passing season—it’s a sense of ease and freedom that’s threaded throughout our lives all year long. Founded in 2014 by entrepreneur siblings Jake and Caroline Danehy, Fair Harbor embraces that summer feeling and transforms recycled plastic bottles into timeless, ultra-soft apparel for the beach and beyond. By thoughtfully designing for maximum comfort and keeping waste out of the water, Fair Harbor helps you enjoy the places you love while protecting them, too.
COMPANY CULTURE
● Fair Harbor Family: We believe in turning our employees and customers into family
● Sustainability: We believe in leaving the world better than we found it and using our products as a platform to promote the mitigation of plastic waste. We regularly engage in company cleanups to spread awareness and educate about the impact of plastic waste
● Fun: We believe in letting loose, enjoying the special moments when we are off duty and building products that help us and our customers enjoy our time to the fullest
● Collaboration: We trust and respect one another, which contributes to our collaborative work environment
What We Offer:
● Competitive Compensation
● Hybrid Workplace: Mondays and Fridays work from home!
● Health and Dental Benefits
● Competitive 401(k) plan
● Advancement Opportunities
● Unlimited PTO Policy
● Generous Company Holiday policy
POSITION SUMMARY:
The role of the Wholesale Planning Associate involves overseeing critical aspects of wholesale operations and inventory management. Key responsibilities include maintaining the merchandise hierarchy and attribution in Netsuite, managing virtual inventory transfers, handling market-related activities such as sales rep sample distribution and new SKU creation, sizing seasonal Wholesale buys, and running weekly Wholesale selling reports. The role also entails the preparation of presentations for various business reviews, open-to-buy planning, and quarterly hindsight reviews. Effective collaboration with cross-functional teams, particularly Operations, is crucial for ensuring accurate inventory tracking, in-season channel balancing, and successful product launches. The Wholesale Planning Associate plays a pivotal role in maintaining inventory accuracy and supporting strategic decision-making through comprehensive reporting and analysis.
ESSENTIAL FUNCTIONS:
Maintain Merchandise Hierarchy & Attribution in NetSuite
o Responsible for executing all changes to our merchandise hierarchy to ensure accurate product attribution and reporting within Netsuite. Examples of changes to the Merchandise hierarchy include:
- Updates to product costing so that we have an accurate picture of Gross Margin
- Updates to product HS (duty identification) codes so that we know the impact of duties on profitability
- Updates to product names (when they change) so that we have consistency of cross-functional reporting
o Ensure all changes to merchandise hierarchy are effectively communicated to the operations team
Manage Virtual Inventory Transfers
o Track future season bookings vs. plan and communicate inventory-driven sales risk related to product stock outs, receipt timing, etc.
o Ensure inventory accuracy (Wholesale and eComm) across all product launches
o Monitor and make recommendations around in-season inventory transfers between our DTC and Wholesale virtual warehouses to ensure we have inventory in the correct warehouse to optimize sales across both channels
o Work cross-functionally with operations to validate and ensure accuracy of inventory in Elastic in order to make sure that Wholesale customers have a complete and accurate view of Wholesale inventory for the entire season
Wholesale Reporting Coordination
o Produce weekly selling reporting based on both style and selling segment level performance
o Produce reporting for weekly Wholesale business reviews, and monthly Wholesale Open-to-buy meetings and seasonal Wholesale hindsights
Wholesale Market Coordination
o Oversee receipt of Wholesale Sample Sets and distribution to reps. Includes communication with VP of Wholesale and all reps on their individual sample needs as well as tracking of which samples have been sent to which reps and when.
o Own new SKU creation in NetSuite for all products, including but not limited to, UPC creation, merch hierarchy attribution, costing, pricing, vendor info, product dims, HS codes.
o Maintain Wholesale line sheets in Elastic (wholesale sales platform) to ensure accuracy of assortment offered during Wholesale market
Wholesale Investment Coordination
o After product buy quantities have been decided, apply historical size curve to product buy quantities to define size level buy quantities
o Upload Transfer Orders in NetSuite to ensure accurate Wholesale inventory availability
SUPERVISION RECEIVED
Reports directly to the Director, Planning & Merchandising.
SCHEDULING REQUIREMENTS
May require some flexibility in scheduling, such as the ability to work evenings and weekends to meet deliverables.
TRAVEL REQUIREMENTS
May require the ability to travel locally by car/public transportation.
WORKPLACE LOCATION REQUIREMENTS
We operate as a Hybrid work environment, working as a combination of remote and in-office presence.
REQUIRED AND PREFERRED QUALIFICATIONS
Minimum Education: Bachelor's degree, preferably in merchandising, marketing, business administration, or a related field.
Required Experience, Skills, and/or Knowledge:
- 2-4 years’ experience in retail planning, merchandising, and inventory management.
- Strong analytical skills, with the ability to analyze data and trends and make data-driven decisions to improve performance.
- Excellent communication and interpersonal skills, with the ability to effectively communicate with internal stakeholders and external partners.
- Knowledge of retail software and systems, including merchandise planning software, inventory management systems, and point-of-sale systems.
- The ability to independently manage their function while collaborating with cross-functional teams.
- Ability to think creatively and strategically, with the ability to develop and implement innovative solutions to improve the inventory system and reduce costs.
- Strong project management skills, with the ability to manage multiple projects simultaneously and meet tight deadlines.
COMPETENCIES:
● Ownership Mindset: Is dependable and reliable and brings their best each day and to every task. Takes personal accountability for ensuring work gets done. Proactively addresses issues/open items without needing to be prompted by others; acts quickly to achieve results; sees tasks through to the end. Seeks to assist in areas outside of their standard scope of responsibility.
● Quality of work & attention to detail: Delivers error-free work that fulfills the requirements of the assignment; assumes they are the last person that will review a document or email prior to sending; takes pride in their deliverables and ensures careless mistakes are not made.
● Organization & Productivity: Efficiently uses time; plans and prioritizes work effectively; works in an organized fashion; completes assignments in a timely manner and meets deadlines.
● Positivity, Optimism, Adaptability, Flexibility: Maintains a positive outlook; faces challenges with optimism; sees the possibilities in all situations. Contributes constructively by providing helpful, relevant ideas, even if the situation is challenging. Adapts to changing needs, conditions, and work responsibilities; and maintaining composure in stressful situations; open to different and new ways of doing things; willing to modify approach.
● Interpersonal Skills: Building constructive working relationships characterized by a high level of cooperation and mutual respect; communicating respectfully and listening to others while making an attempt to understand alternative viewpoints.
● Communication Skills: Demonstrates mastery of both written and verbal communications, delivering clear and organized thoughts. Is responsive to internal and external clients, providing timely and accurate responses that take the needs of the recipient into account.
● Managing Others: Motivating, developing, and directing a team to successful outcomes, and holding others accountable for results.
● Providing Feedback: Enabling others to grow and succeed through a combination of training, feedback, and encouragement.
● Inspirational Leadership: Promoting company mission and goals and showing others the way to achieve them.
TYPICAL PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
● Must be able to remain in a stationary position 50% of the time.
● Occasionally lifts, carries, pushes, or drags boxes or equipment up to 20 lbs.
● Frequently moves inside the office to access file cabinets, office machinery, etc.
● Occasionally required to position self in a stooping, kneeling, or crouching manner.
● Frequently required to use hands or fingers, handle or feel objects, tools, machinery and computers.
● Frequently communicates with others and must be able to exchange accurate information in these situations.
● Frequently operates a computer and other electronic equipment.
● The noise level in the work environment is usually low to moderate.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Fair Harbor Clothing PBC retains the right to change or assign other duties to this position.
Fair Harbor Clothing PBC is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.